HR Assistant

Summary / Objective

The HR Assistant supports the daily operations of the Human Resources department with a strong focus on H-2B workforce coordination, onboarding, and compliance. This role is responsible for administrative support, employee documentation, and coordination of foreign worker processes to ensure timely, accurate, and compliant HR operations.

Essential Functions

• Serve as a primary support contact for HR-related inquiries, including calls and emails, directing as appropriate
• Assist in coordinating H-2B employee onboarding, including document collection, orientation scheduling, and compliance tracking
• Communicate effectively with H-2B employees and candidates; Tagalog-speaking preferred to support workforce needs
• Process and maintain required HR documentation including employee changes, transfers, compensation updates, and personnel records
• Maintain and update HR databases (e.g., personnel files, I-9 records, leave tracking, attendance, NCNS records in ADP)
• Coordinate and process DBIDS applications and other access requirements for employees
• Assist in payroll support functions, including distribution and employment verifications
• Coordinate pre-employment requirements such as drug testing and onboarding documentation
• Prepare HR reports (attendance, new hires, turnover, etc.) as requested
• Draft, proofread, and format HR correspondence and documents
• Schedule meetings, maintain calendars, and record meeting minutes as needed
• Assist with HR-related communications and social media activities
• Support coordination with internal departments to ensure a smooth onboarding experience
• Prepare purchase orders and assist with general administrative functions
• Perform other related duties as assigned

Required Skills / Abilities

• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information
• Proficiency in Microsoft Office Suite and HR systems (ADP or similar preferred)
• Knowledge of general office procedures and administrative practices
• Ability to type at least 60 words per minute
• Tagalog-speaking preferred to support communication with H-2B workforce
• Familiarity with immigration or H-2B processes is a plus

Education & Experience

• High school diploma or equivalent required
• Minimum of three (3) years of administrative experience required
• Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• Experience supporting HR functions or onboarding processes preferred

Core Competencies

• Communication Proficiency
• Ethical Conduct
• Flexibility and Adaptability
• Initiative
• Time Management
• Problem-Solving Skills
• Collaboration Skills
• Customer/Employee Focus
• Technical Capacity

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This position operates in a professional office environment and routinely uses standard office equipment such as computers, telephones, printers, and filing systems.

Physical Demands

• Prolonged periods of sitting and working at a computer
• Occasional lifting of up to 15 pounds

Travel

Off-island travel is not expected for this position.

Equal Employment Opportunity Statement

The Company is an Equal Opportunity Employer. In accordance with Executive Order 11246, Section 503 of the Rehabilitation Act, and the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA), all qualified applicants and employees will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.